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As a fully remote company valuing results over the hours worked (RAFT (Results and Accountability First at Toggl), Toggl provides the freedom to work from anywhere, allowing us to define how we organize our time and tasks.

To maximize this, we’re embracing a Deep Work culture, which empowers us to focus on meaningful, high-impact tasks while maintaining effective communication.

As outlined in our ‣, this philosophy applies not just to how we build our products, but also to how we manage our internal operations.

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What is Deep Work?

Deep Work is the practice of focusing on complex, high-impact tasks without distractions, allowing you to produce high-quality results efficiently. In remote environments, constant interruptions can easily break this focus, making it essential to protect time for sustained concentration.

Unlike shallow work—which involves lower cognitive effort tasks like checking emails or routine administrative tasks—deep work is reserved for activities that require critical thinking, creativity, or solving complex problems.

Deep work doesn’t mean eliminating communication, but optimizing it to minimize disruption. Shallow tasks still have their place, but they should be reserved for periods of lower energy, allowing you to dedicate your most focused hours to deep work.

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To learn more about Deep Work, you can explore additional insights in the Toggl Blog: Deep Work Technique.

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Why Deep Work Matters

• Improved Focus: Longer, uninterrupted focus periods help you get more done.
• Greater Efficiency: Reducing task-switching and distractions leads to faster, higher-quality work.
• Lower Stress: Clear work boundaries and fewer interruptions reduce stress.
• Knowledge Retention: Consistent documentation creates a shared knowledge base, so you can reduce reliance on real-time conversations.

Toggl Best Practices for a Deep Work Environment

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These best practices are designed to help protect uninterrupted focus time while maintaining efficient communication and collaboration.

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• Transparent by Default

• Document Everything

• Self-Serve

• Async First, Sync Only When Needed

• Reduce Cognitive Overload

• Leverage AI and automation for Efficiency

Finding Your Deep Work Rhythm

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While our best practices help ensure smooth teamwork and focus, it’s important to recognize that finding the perfect strategies for deep work isn’t a one-size-fits-all approach—it’s about discovering what works for us individually and as a team, given our unique dynamics. Here are a few ones to explore:

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